Major Office Relocation with 85% Asset Reuse

Challenge

A Fortune 500 financial services company faced a significant challenge: consolidating three London offices into a single new headquarters. The project involved:

• 12,000+ pieces of furniture across three locations
• Mixed condition and ages of assets
• Tight timeline of 18 months
• Ambitious sustainability targets to meet
• Multiple stakeholders with different requirements

The traditional approach would have involved disposing of most existing furniture and purchasing new items for the consolidated space. Initial estimates suggested this would cost over £8 million and generate substantial waste.

The facilities team needed a way to understand what they had, assess condition across all locations, and make data-driven decisions about what to move, what to redeploy, and what to responsibly dispose of.

Solution

Working with Camio, the company implemented a comprehensive asset management approach:

Phase 1: Complete Inventory (Weeks 1-6) Teams used Camio's mobile app to photograph and catalogue every piece of furniture across all three offices. AI-powered identification classified items automatically, while staff added condition ratings and notes.

Within six weeks, the company had a complete, searchable inventory of 12,847 items—the first time leadership had visibility across all locations.

Phase 2: Planning & Allocation (Weeks 7-12) Using the inventory data, the project team could:

• Identify 8,200 items in good or excellent condition suitable for reuse
• Match available furniture to the new floor plans
• Create internal "shopping lists" for departments moving to the new space
• Identify 2,100 items suitable for donation or resale
• Plan proper recycling for remaining items

Phase 3: Coordinated Moves (Weeks 13-72) Camio tracked every item through the move process. QR codes ensured items reached correct destinations. Real-time dashboards showed progress against targets.

The internal marketplace enabled departments to claim items they needed before any new purchases were approved.

Phase 4: Responsible Disposition Items not moving to the new HQ followed tracked circular pathways:

• 1,400 items sold to furniture resellers
• 700 items donated to charities and social enterprises
• Remaining items recycled with full chain-of-custody documentation

Results

The project exceeded all targets:

Financial Impact

• £2.3 million saved versus traditional approach
• £340,000 recovered from furniture resale
• 45% reduction in new furniture purchases

Environmental Impact

• 450 tonnes of furniture diverted from landfill
• 85% of existing furniture reused internally or externally
• 892 tonnes CO₂ equivalent avoided

Operational Benefits

• Complete asset visibility maintained post-move
• Ongoing tracking system for 6,500+ items at new HQ
• Foundation for future sustainability reporting