Insights & news

Blog

Mobile Asset Scanning: Building Workflows That Actually Get Used

Asset management systems fail when updating them is inconvenient. Mobile scanning makes asset tracking easier than not tracking—but only if you design workflows properly. Here's how to implement scanning that people actually use.

Camio Content Team

2026-01-25

7 min read

All articles

Best Practices

Hybrid Workplace Asset Challenges: Managing Equipment in Distributed Teams

Hybrid working scattered workplace assets across homes, offices, and co-working spaces. Learn how to maintain visibility and control when equipment no longer lives in one central location.

2026-01-247 min read

Academy

Achieving Complete Asset Visibility: From Chaos to Total Control

Most organisations know roughly what assets they own. Few achieve genuine visibility—knowing exactly what exists, where it is, who has it, and what condition it's in. Here's how to progress from partial visibility to complete control.

2026-01-238 min read

Best Practices

Asset Performance Metrics: Measuring What Actually Matters

Most organisations track asset existence but not asset performance. Learn which metrics genuinely inform better decisions and how to measure utilisation, ROI, and value delivery without drowning in data.

2026-01-227 min read

Best Practices

Asset Control and Governance: Building Accountability Into Asset Management

Effective asset management requires clear governance: who can approve purchases, move equipment, or dispose of assets. Learn how to build control frameworks that prevent losses whilst avoiding bureaucratic paralysis.

2026-01-217 min read

Academy

Machine Asset Management for Industrial Operations: Beyond Preventive Maintenance

Industrial machinery requires rigorous tracking beyond basic asset management: performance monitoring, predictive maintenance, safety compliance, and operational efficiency. Learn how manufacturers track critical equipment effectively.

2026-01-208 min read

Academy

Equipment Management for Universities: Tackling the Education Sector's Unique Challenges

Universities manage thousands of assets across multiple buildings, departments, and funding streams. Learn how educational institutions can track equipment effectively whilst supporting teaching, research, sustainability goals, and compliance requirements.

2026-01-198 min read

Academy

Service Asset Management: Tracking Customer-Facing and Field Equipment

Equipment deployed to customer sites or used in service delivery requires different tracking approaches than internal assets. Learn how to maintain visibility, ensure compliance, and prevent losses when assets leave your direct control.

2026-01-188 min read

Academy

Multi-Location Asset Management: Coordinating Assets Across Distributed Sites

Managing assets across multiple offices, warehouses, or facilities creates unique challenges. This guide shows how to maintain visibility, standardise processes, and coordinate efficiently when your equipment is spread across different locations.

2026-01-178 min read

Academy

Furniture Asset Management for Modern Workplaces: Beyond the Spreadsheet

Furniture represents 15-25% of workplace capital expenditure, yet most organisations track it poorly or not at all. Proper furniture asset management cuts costs, supports flexible working, and dramatically simplifies office moves.

2026-01-167 min read

Academy

AI Asset Management: How Artificial Intelligence is Transforming Asset Tracking

AI is transforming asset management from manual tracking to intelligent automation. Visual recognition, predictive analytics, and automated inventory—here's what's possible today.

2026-01-1312 min read

Academy

Asset Database Management: Technical Guide to Structure and Optimization

Good asset management starts with good database design. This technical guide covers schema structure, relationships, indexing, and performance optimization.

2026-01-1318 min read

Academy

Asset Lifecycle Management: Complete Guide to Optimizing Asset Lifecycles

Every asset moves through predictable stages from acquisition to disposal. Managing this lifecycle strategically reduces costs, extends useful life, and supports sustainability.

2026-01-1311 min read

Academy

Asset Management: What It Is, Why It Matters, and How to Get Started

Asset management isn't just for investment firms. Every organisation manages assets—often badly. Learn what asset management really means and how to do it properly.

2026-01-1312 min read

Academy

Asset Tracking Methods Compared: QR Codes, RFID, Barcodes & Beyond

From humble barcodes to AI-powered visual recognition, asset tracking technology has never been more accessible. But which method suits your organisation? This comprehensive comparison helps you decide.

2026-01-1312 min read

Academy

Data Management in Asset Tracking: Your Complete Implementation Guide

Asset data doesn't manage itself. Poor data quality costs organisations thousands in duplicate purchases and wasted time. Here's how to get your asset data under control.

2026-01-1317 min read

Academy

Digital Assets Management: The Complete Guide for Modern Organisations

Digital assets management has evolved far beyond file storage. Learn how modern systems track everything from IT equipment to furniture, creating a single source of truth for your entire organisation.

2026-01-128 min read

Academy

The Facilities Manager's Handbook: Responsibilities, Challenges & Career Success

Facilities managers keep organisations running, yet few people understand what they actually do. From building operations to strategic asset management, this is the comprehensive guide to the FM profession.

2026-01-1214 min read

Academy

Inventory Management: The Complete Guide for Modern Workplaces

Inventory management isn't just for warehouses. Modern workplaces need robust systems to track furniture, equipment, and supplies. Here's how to get it right.

2026-01-1217 min read

Academy

IT Asset Management: Complete Guide to ITAM Best Practices

IT Asset Management isn't just inventory—it's about security, compliance, cost control, and risk management. Everything you need to implement effective ITAM.

2026-01-1216 min read

Academy

Operations Asset Management: Integrating Assets into Daily Workflows

Asset management often exists separately from operations—creating friction and duplication. Operations asset management integrates tracking seamlessly into daily work.

2026-01-1217 min read

Academy

Time Management for Facilities Managers: Strategies to Reclaim Your Day

Facilities managers juggle dozens of priorities daily—from asset audits to emergency repairs. These time management strategies help you reclaim control and focus on what matters.

2026-01-1214 min read

Business Value

Asset Management Platform Comparison: How to Choose the Right Solution

Choosing an asset management platform shouldn't feel like gambling. This comparison breaks down features, pricing models, and selection criteria so you can make an informed decision.

2026-01-1113 min read

Business Value

Asset Management Solutions: How to Choose the Right Platform for Your Organization

Dozens of asset management solutions promise to solve your tracking challenges. Which one actually fits your needs? This buyer's guide cuts through the marketing.

2026-01-1116 min read

Business Value

Carbon Asset Management and ESG: Tracking Sustainability Performance

Assets generate 60-80% of organisational carbon emissions. Carbon asset management provides the data and insights needed to meet net-zero targets and ESG commitments.

2026-01-1117 min read

Business Value

Free Asset Management Tools Worth Using (2024 Comparison)

Free asset management tools can work—if you choose the right one and understand the limitations. Here's what's actually worth using, and when you should consider paying.

2026-01-1115 min read

Business Value

Infrastructure Asset Management: Managing Critical Public Assets

Infrastructure assets serve the public for 50-100+ years. Strategic asset management ensures reliability, safety, and value across these extended lifecycles.

2026-01-1118 min read

Academy

Workplace Management Platforms: Complete Buyer's Guide for 2024

Hybrid work demands new workplace management tools. From desk booking to space analytics, here's everything you need to know about modern workplace platforms.

2026-01-1114 min read

Best Practices

Agile Asset Management: Adapting to Rapid Change

Traditional asset management assumes stability. Agile asset management embraces change—enabling organizations to pivot quickly while maintaining asset value and performance.

2026-01-108 min read

Best Practices

Asset Traceability and Provenance: Complete Lifecycle History

Asset provenance—knowing complete history from manufacture through disposal—enables better decisions, proves compliance, protects value, and mitigates risk.

2026-01-109 min read

Business Value

Maintenance Asset Management Systems: CMMS vs EAM vs CAFM Compared

CMMS, EAM, CAFM—three types of maintenance systems, each solving different problems. Here's how to choose the right system for your maintenance operations.

2026-01-1015 min read

Business Value

Procurement and Asset Management Integration: Eliminating Duplicate Data Entry

Most organisations enter asset information twice: once in procurement systems, again in asset management. Integration eliminates duplication and improves accuracy.

2026-01-1019 min read

Business Value

Property Asset Management Complete Guide: Maximising Building Value

Property asset management transforms buildings from cost centers into value-generating investments. Here's how to maximise returns across acquisition, operation, and disposal.

2026-01-1014 min read

Best Practices

Asset Visibility Strategies: Finding Assets Instantly

Invisible assets are wasted assets. Strategic visibility—knowing what you have, where it is, and its status instantly—transforms asset management from guesswork to precision.

2026-01-098 min read

Best Practices

Circular Economy Initiatives in Action: Real-World Success Stories

Circular economy isn't just theory. These organisations are proving it works—reducing waste 40-80%, creating new business models, and building competitive advantage through circularity.

2026-01-0910 min read

Best Practices

Circular Economy Strategy for Workplaces: From Theory to Practice

Circular economy sounds great in ESG reports but implementing it practically is challenging. This guide shows how workplace asset management enables real circular economy practices.

2026-01-0917 min read

Best Practices

Equipment Asset Tracking: From Tools to Heavy Machinery

Equipment represents £millions in capital. Tracking prevents losses (5-15% annually without tracking), optimizes utilization (typical: 40% idle), and ensures maintenance compliance.

2026-01-098 min read

Best Practices

Sustainability Tracking for Facilities: Beyond Energy Monitoring

Facilities generate 40% of global carbon emissions. Comprehensive sustainability tracking enables data-driven reductions while improving occupant experience and meeting ESG commitments.

2026-01-0915 min read

Best Practices

Warranty Tracking Systems: Never Miss a Claim Again

Organisations waste 40-70% of warranty value through missed claims and expired coverage. Systematic warranty tracking recovers this value automatically.

2026-01-096 min read

Academy

Asset Checking and Verification: Your Complete Audit Guide

Asset data decays without verification. This guide covers everything from quick spot checks to comprehensive audits—keeping your asset records trustworthy.

2026-01-0818 min read

Academy

Asset Lifecycle Stages Explained: From Acquisition to Disposal

Every asset moves through distinct lifecycle stages. Understanding each phase—and managing it properly—is the difference between assets that deliver value and assets that drain resources.

2026-01-0814 min read

Academy

Asset Management for Dummies: Simple Guide to Getting Started

Asset management sounds complicated. It isn't. Here's everything you need to know, explained simply, with practical steps to get started today.

2026-01-0811 min read

Academy

Asset Tagging Methods Complete Guide: Choose the Right System

Asset tagging seems simple—stick a label on it. But the wrong tagging method costs you time, money, and accuracy. Here's how to choose the right system for your assets.

2026-01-0818 min read

Academy

Circular Economy Framework for Businesses: Practical Implementation Guide

The circular economy isn't just theory—it's a practical framework businesses are using to reduce waste, cut costs, and build resilience. Here's how to implement it.

2026-01-0813 min read

Best Practices

Workplace Asset Management: Strategies for the Hybrid Work Era

Hybrid work shattered traditional workplace asset management. Equipment migrated to home offices. Hot-desking replaced assigned desks. Here's how to regain control without micromanaging staff.

2026-01-0814 min read

Academy

How to Track Inventory in Real Time: Complete Implementation Guide

Real-time inventory tracking gives you instant visibility into stock levels, locations, and movements. Here's how to implement it—from technology choices to measuring success.

2026-01-0714 min read

Academy

Real-Time Asset Tracking Implementation: Complete Setup Guide

Real-time asset tracking gives instant visibility into asset location and status. Here's how to implement it—technology choices, setup steps, costs, and realistic timelines.

2026-01-0716 min read

Academy

RFID vs QR Codes for Asset Tracking: Cost, Range & Use Case Comparison

Choosing between RFID and QR codes for asset tracking? This comparison breaks down costs, capabilities, and use cases so you can make the right choice.

2026-01-0712 min read

Academy

Take Control of Your Workplace Assets: A Strategic Action Plan

Lost assets, duplicate purchases, missing equipment—signs you've lost control of workplace resources. This action plan helps you take back control systematically.

2026-01-0717 min read

Academy

What Is Asset Management? Definition, Types & Practical Examples

Asset management sounds complicated, but it's actually straightforward: knowing what you own, where it is, its condition, and making smart decisions about it. Here's everything explained simply.

2026-01-0710 min read

Academy

Sustainability Tracking in Educational Institutions: Complete Implementation Guide

Your university proclaims commitment to sustainability in glossy annual reports. Students demand environmental action. Investors scrutinise ESG performance. But can you actually prove your sustainability claims with data?

2025-12-2917 min read

Reviews

The 7 Best Asset Tracking Solutions for UK Workplaces [2025]

You've decided to implement proper asset tracking. Brilliant. Now you face 50+ vendors all claiming to be "the best asset management solution." Which one actually deserves your budget?

2025-12-2815 min read

Academy

Circular Economy Framework: Implementing Sustainable Asset Lifecycle Management

Your organisation disposes of 40 desks. They're functional, just slightly worn. A local charity desperately needs office furniture but doesn't know you're disposing of items. Your desks go to landfill. Everyone loses.

2025-12-2617 min read

Academy

AI Asset Management: How Artificial Intelligence Is Transforming Workplace Operations

Take a photo of your office. Wait 90 seconds. Get a complete, categorised inventory of every visible asset—desks, chairs, monitors, plants, everything—with estimated values and suggested tracking tags. That's AI asset management in 2025.

2025-12-2511 min read

Academy

How to Track Inventory in Real Time: A Step-by-Step Implementation Guide

"Where's that equipment right now?" If your answer involves phone calls, searching storage rooms, or educated guessing, you don't have real-time inventory tracking—you have periodic approximation at best.

2025-12-2418 min read

Academy

Asset Lifecycle Management: Maximising Value from Acquisition to Disposal

Your organisation spends £400,000 annually on office furniture. Half reaches end-of-life prematurely due to poor maintenance. The other half sits underutilised. This is what happens without systematic asset lifecycle management.

2025-12-2316 min read

Best Practices

RFID vs QR Code Asset Tracking: Complete Cost Comparison [2025]

RFID vs QR codes for asset tracking: Complete cost analysis, implementation comparison, and decision framework. Real numbers from 2025 deployments showing QR delivers 80% of benefits at 15% of the cost.

2025-12-2110 min read

Academy

SPaaS vs Flex Workspaces: What Is the Actual Difference?

Flex space and Space as a Service (SPaaS) are used interchangeably. However it is the key differences between them which cause operators lose speed, margin, and circularity. This article sets the record straight.

2025-12-212 min read

Academy

The Facilities Manager's Guide to Workplace Asset Management [2025]

"Where's the spare projector?" "Did we already buy standing desks for the third floor?" "Can you prove we disposed of that old equipment properly for the audit?" If these questions sound painfully familiar, you're not alone.

2025-12-1913 min read

Academy

Asset Tagging Methods Explained: QR Codes, RFID, NFC, and Barcodes Compared

You've decided to implement asset tracking. Now you face the fundamental question: how do you physically identify your assets? Barcode labels? QR codes? RFID tags? NFC?

2025-12-1715 min read

Academy

Building The SPaaS Operating System For Circular, Profitable Workspaces

How we use and run work spaces is evolving fast and the requirements for SPaaS businesses far exceed the basic capabilities of Flex. In this article we introduce Camio as the operating system for SPaaS and by default the future of sustainable, profitable workplaces.

2025-12-164 min read

Best Practices

What Is Asset Management? The Complete Guide for 2025

Discover what asset management is, how it works, and why it matters for modern workplaces. Complete guide with examples, methods, and practical implementation steps that reduce costs and improve operations.

2025-12-1612 min read

Sustainability

Why 2025 is the Year of Circular Office Design

Something's shifting in how organisations think about their workplaces. Walk into a forward-thinking workspace being designed right now, and you'll see modular systems designed for reconfiguration, furniture with documented material passports, and spaces built for adaptation rather than disposal.

2025-12-157 min read

Best Practices

The Complete Guide to QR Code Asset Tagging

Stick a tiny square label on a desk. Scan it with any smartphone. Instantly see that item's complete history: when it was purchased, where it's been, what maintenance it's had, who's responsible for it, and what should happen when it's no longer needed.

2025-12-109 min read

Business Value

Evaluating Asset Management Software: 10 Essential Features

Shopping for asset management software feels overwhelming. Dozens of vendors each claiming their platform is the perfect solution. This guide identifies the 10 essential features that determine whether asset management software will genuinely improve your operations.

2025-12-059 min read

Best Practices

How to Conduct an Office Asset Audit in 5 Steps

Most organisations have no clear idea what assets they actually own. This visibility gap isn't just embarrassing—it's expensive. An office asset audit fixes this by systematically identifying, recording, and verifying every physical item your organisation owns.

2025-12-018 min read

Business Value

Asset Tracking Methods Compared: QR vs RFID vs Barcode

You need to track workplace assets. The question is: which technology makes sense for your situation? This comparison cuts through marketing claims to examine practical differences, real costs, and genuine trade-offs between QR codes, RFID, and barcodes.

2025-11-209 min read

ESG & Compliance

New UK Waste Regulations: What Facilities Managers Need to Know

The rules governing how UK businesses handle waste are changing. These regulations represent the most significant overhaul of commercial waste management in a decade. Here's what's changing, what it means for workplace asset management, and how to prepare.

2025-11-158 min read

Best Practices

Office Relocation Planning: The Asset Manager's Checklist

Office moves are expensive, disruptive, and wasteful—unless you plan properly. Organisations with complete asset visibility, clear plans, and circular workflows cut move costs by 30-40% and divert 70-80% of furniture from landfill.

2025-11-057 min read

Sustainability

Understanding Scope 3 Emissions: A Workplace Asset Perspective

Scope 3 covers your entire value chain and often represents 70-90% of an organisation's total carbon footprint. Every desk, chair, and monitor you purchase carries embedded emissions. How you manage these assets directly impacts your organisation's Scope 3 footprint.

2025-10-288 min read

Best Practices

Building an Internal Asset Marketplace: Step-by-Step Implementation

One department has surplus desks from downsizing. Another needs desks for new hires. In most organisations, these facts never connect. An internal asset marketplace solves this by creating visibility and matching, typically reducing procurement by 20-35%.

2025-10-157 min read

Business Value

Manual vs Automated Asset Management: Which is Right for Your Business?

There's a moment in every organisation's growth when someone asks: 'Should we still be tracking assets in spreadsheets?' Let's examine both approaches honestly, identifying genuine advantages, hidden costs, and the inflection point where automation starts making sense.

2025-09-108 min read