Office Relocation Inventory: Planning and Execution Guide
Complete guide to managing inventory during office relocations—from pre-move planning through execution to post-move verification.
Office relocation inventory management is critical to successful commercial moves. Knowing exactly what you're moving, tracking it during transit, and verifying arrival prevents losses, reduces costs, and ensures smooth operations in your new location. This guide covers inventory best practices for office relocations.
In This Guide
Pre-Move Inventory Planning
Successful relocation starts with comprehensive inventory planning before anything moves. This phase determines what goes, what stays, and what gets disposed of.
- Conduct full inventory of current location
- Assess condition and reuse potential
- Decide: move, store, dispose, or donate
- Match inventory to new space plans
- Identify gaps requiring procurement
Creating Move Inventory
Move inventory requires more detail than standard asset tracking. Each item needs enough information to identify, locate, and verify at destination.
- Unique identifier (barcode, QR code, or tag)
- Description and photo
- Current location (building, floor, room)
- Destination location
- Special handling requirements
- Responsible person or department
Tracking During Transit
During the move itself, tracking ensures items reach their correct destinations and issues are identified quickly.
- Scan items as they're loaded
- Track van/container assignments
- Scan items at unload
- Verify against expected manifests
- Document exceptions immediately
Post-Move Verification
After the move, verification confirms everything arrived safely and is in the right place. Quick verification enables rapid issue resolution.
- Compare delivered vs expected inventory
- Identify missing or misplaced items
- Document any damage
- Update asset records with new locations
- Close out move project records
How Camio Supports Relocation Inventory
Camio provides end-to-end inventory support for relocations. AI-powered capture speeds up pre-move audits. Move planning tools allocate items to destinations. Mobile scanning tracks items through transit. Real-time dashboards show move progress and highlight exceptions.
Frequently Asked Questions
Common questions about office relocation inventory
How far in advance should relocation inventory start?
Begin inventory work 3-6 months before the move. Initial audit and planning should be complete 8-10 weeks before move day. This allows time for disposal decisions, procurement of needed items, and space planning alignment.
What percentage of items typically go missing in office moves?
Without proper tracking, 5-10% of items may be lost or misplaced during moves. With systematic inventory and tracking, this drops to under 1%. The investment in proper tracking pays for itself in avoided replacement costs.
Should I use the same tracking for moves and ongoing asset management?
Yes—ideally use the same system for both. Move tracking is an extension of asset management, not a separate process. This maintains data continuity and avoids duplicate work creating inventories.
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