Product Passports: Implementation Guide for Suppliers
Practical implementation guide for furniture suppliers preparing for Digital Product Passport requirements—systems, data, and processes.
Product passports are coming—and furniture suppliers who prepare early will have competitive advantage. This guide provides practical steps for implementing product passport capabilities, from data requirements to system implementation, helping suppliers turn regulatory compliance into business opportunity.
In This Guide
Understanding Product Passport Requirements
While specific furniture requirements are still being defined, the general framework is clear. Understanding expected requirements enables early preparation.
- Product identification: Unique identifier linked to digital record
- Materials: Composition and sourcing information
- Manufacturing: Location and process data
- Performance: Specifications and certifications
- Circularity: Repair, refurbishment, recycling guidance
- Environmental: Carbon footprint and impact data
Data Requirements and Sources
Product passports require comprehensive data. Much of this data exists but may be scattered across systems. Centralising and structuring this data is a key implementation task.
- Bill of materials from product design
- Supplier data for material sourcing
- Manufacturing data from production systems
- Test results and certifications
- Environmental data from LCA or EPDs
- Service and repair information
System Implementation
Implementing product passports requires systems to store, manage, and share data. Options range from extending existing systems to dedicated passport platforms.
- Assess current data management capabilities
- Define data model for passport information
- Implement product identification system
- Create data capture processes
- Enable data access (QR codes, APIs)
- Plan ongoing data maintenance
Business Benefits Beyond Compliance
Early movers on product passports gain benefits beyond regulatory compliance. Enhanced traceability supports service offerings, sustainability claims, and customer relationships.
- Differentiation: Demonstrate sustainability leadership
- Services: Enable maintenance and take-back programmes
- Customer experience: Easy access to product information
- Claims substantiation: Verify sustainability statements
- Efficiency: Streamlined information sharing
How Camio Supports Product Passport Implementation
Camio provides infrastructure for product passport data management. Create product records with passport information, attach to individual items via QR codes, and enable customer access. As regulations finalise, Camio will support required data formats and sharing standards.
Frequently Asked Questions
Common questions about product passport
When do furniture suppliers need product passports?
EU regulations are phasing in from 2026, but furniture isn't in the initial categories. Expect furniture requirements by 2028-2030. However, major customers are already asking for passport-type data. Early preparation enables competitive advantage and smoother compliance.
What data will furniture product passports need?
Expected data includes: materials composition (including recycled content), manufacturing location, carbon footprint, durability/warranty information, repair instructions, spare parts availability, disassembly guidance, and recycling instructions. Exact requirements will be specified per product category.
How do I get Environmental Product Declaration (EPD) data?
EPDs require Life Cycle Assessment (LCA) by certified practitioners. Industry average EPDs exist for common furniture types if product-specific isn't practical. Work with LCA consultants or industry associations. Start with key products and expand coverage over time.
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